Keep your data safe with remote data backup
Remote backup is something that seems like a no-brainer, but many companies take the risk of going without it. Data stored on-site only is vulnerable, regardless of whether you keep it in paper form, electronic form or both. Lock and key often isn't enough to protect your building or keep your files secure.
Even if you feel you could replace or get along without your records if they were destroyed, and even if you don't consider your records to be confidential (which you should, especially any documentation that includes financial or employee information), losing historical data can have a big impact on your company and on your employees' day-to-day activities. Even the most basic document can be valuable to a given employee, whether they are aware of it at the time or not.
What Is Remote Backup?
Remote data backup (also known as online data backup and offsite data backup) is a method of copying your records and keeping them in a safe location in case the originals are ever altered, tampered with, stolen or destroyed. Many companies store their important documents on-site (both physically and electronically), which can result in a huge loss in the event of fire, flood or theft.
Though it is possible to create your own remote backup system, many companies hire professional remote backup companies for greater security and convenience.
Remote Backup Services
There are many features to look for in a remote backup service, depending on the nature of your business and your files, but the following three are a good starting point:
- Data security. Ensure the company offers encryption and even password protection if your information is highly sensitive.
- Automatic backups. The remote backup software should allow for automatic backups instead of requiring manual activity. This will save employees time and stress.
- Easy file restoration. File restoration should be timely, and employees should be able to do it themselves, rather than call in IT services or a consultant from the remote backup company.
You'll also want to work with a company that offers round-the-clock support. In the event your on-site backup method fails, you'll want to be able to restore or recover your files without having to wait, so make sure an off-hours contact number is available. Ensure that this service is free—some companies will increase their rates or add hidden charges for it.