Managing your invoices
Invoicing is one of the most important aspects of your financial and customer service success. Without accurate and easy-to-read invoices, you can easily lose vital information and your customers can become frustrated with your communication.
The key to successful invoicing is accuracy and consistency. There are typical invoicing standards found in different industries and you should take the time to investigate what type of information and formatting most of your competitors use. Elements such as formatting and invoice factoring can affect the efficiency of your invoicing policies.
You may even want to incorporate your invoicing practices with your document management and cash register software in order to keep all your vital financial and customer information in a centralized, easy-to-access database.
The easiest way to standardize your invoicing format is to invest in invoice software, and it's easy to find invoice software that can be incorporated into your existing accounting or customer service software. Invoice software will take care of all the little details that you may not think of when you're attempting to design your invoice. You can find software that is industry-specific, which will allow you to use a standard invoice form that your customers will be familiar with. Keep the informational needs of both your customers and your business in mind when designing these forms.
An invoice template can help you standardize your invoicing forms, making it easy for both you and your customer to read and understand the information. Invoice templates can be found on almost any word-processing software, but are generally better found with invoice software. While word-processing programs can offer you general templates for your invoicing needs, if you purchase industry-specific invoice software, you will be providing your customers with an invoice that is familiar and standardized to your type of business.
Some of the information you should consider including on your invoice would be: customer name and contact information; business/employee name and contact information; transaction date and time; transaction record with products/services purchased clearly listed; price breakdown, including individual item prices, taxes and fees; invoice total; and payment date/options.