HR Information Systems
Why your business needs an HRIS
An HRIS, or human resource information system, allows your HR department to organize its information into meaningful and accessible groupings. HR information systems can be organized using either software or online solutions, and they help to streamline the data entry and data tracking tasks.
The best human resource information systems can be customized to the particular needs of your business and your HR department. You should be looking for a system that focuses on the easy and meaningful management of employee information and that possesses the ability to generate accurate and reliable analyses and reports of that information.
You also want a system that can provide you with standardized company-related documents and can integrate with your other systems, including accounting and benefits.
Comparing Human Resources Information Systems
Your human resources information system needs to address all the different activities encompassed by HR staff, regardless of how frequently these actions are performed. Of course, you will want to focus on regular activities, such as payroll and benefits; however, you should also take into consideration things such as application and resumé management for times when your company is hiring, as well as tracking tools for the employment history of each employee, including attendance, pay, performance reviews and disciplinary action.
It's important that your HRIS can centralize and sort all of this information in ways that are easy to understand and useful for tasks like reports, analysis and comparison. You should discuss your business's HRIS or other document management systems with your human resources staff so that you can ensure your system meets their needs and is efficient for them to use; for example, if your HR deals with employee information by department, it's not ideal for them to work with a system that only individualizes this information.
You have a variety of options available to you when you're shopping for HRIS software. You can easily find a Web-based system that allows you to download your software directly, or you can purchase a software package that allows you to customize your options.
Remember that your HRIS software is one of your company's most important tools, since it's used to manage a large volume of frequently changing information that directly affects the daily organization and function of your business.